Privacy Policy

Introduction

evoltar B.V. ("we", "our", or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website at evoltar.world or engage with our services.

This policy applies to all personal data we collect through our website, email communications, and other digital or offline interactions with you. By using our website or services, you consent to the data practices described in this policy.

Data Controller Information

The data controller for your personal information is:

Data Collection

We collect personal data that you voluntarily provide to us when you express an interest in obtaining information about us or our services, when you participate in activities on our website, or when you contact us. The personal data we collect includes:

Information You Provide Directly

• Contact Information: Name, email address, postal address, telephone number
• Professional Information: Company name, job title, business contact details
• Communication Data: Any information you provide when you contact us, including the content of your messages
• Marketing Preferences: Your preferences for receiving marketing communications

Information Automatically Collected

When you visit our website, we automatically collect certain information about your device and browsing behaviour:

• Technical Data: IP address, browser type and version, operating system, device information
• Usage Data: Pages visited, time spent on pages, click-through rates, website navigation paths
• Analytics Data: Website performance metrics and user interaction statistics

How We Use Your Information

We use the personal data we collect for various purposes, including to provide our services and respond to your enquiries. The legal basis for processing your data depends on the specific context in which we collect it:

Service Provision and Communication

• Respond to your enquiries and provide customer support
• Deliver consulting services and manage client relationships
• Send administrative information and service updates
• Process and fulfil your requests for information

Business Operations

• Improve our website functionality and user experience
• Conduct business analysis and market research
• Maintain records for business and legal compliance
• Protect against fraud and ensure website security

Marketing and Communications

With your consent, we may use your information to:

• Send you marketing communications about our services
• Provide you with relevant business insights and industry updates
• Invite you to events, webinars, or other professional activities

Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal grounds:

• Consent: When you have given clear consent for us to process your data for specific purposes
• Contract: When processing is necessary for the performance of a contract with you
• Legitimate Interest: When we have a legitimate business interest that doesn't override your rights
• Legal Obligation: When we need to comply with legal or regulatory requirements

Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal data to third parties without your consent, except in the following circumstances:

Service Providers

We may share your data with trusted third-party service providers who assist us in operating our website and conducting our business, including:

• Website hosting and maintenance providers
• Email marketing and communication platforms
• Analytics and website performance services
• Professional advisors (lawyers, accountants, auditors)

Legal Requirements

We may disclose your personal data if required to do so by law or in response to valid requests by public authorities, such as a court or government agency.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with our legal obligations. Our data retention periods are based on:

• Client Data: Retained for the duration of our business relationship plus 7 years for legal and tax compliance
• Marketing Data: Retained until you withdraw consent or for a maximum of 3 years of inactivity
• Website Analytics: Retained for 26 months in accordance with analytics provider policies
• Contact Enquiries: Retained for 2 years to maintain records of business communications

Your Rights

Under GDPR and UK data protection laws, you have the following rights regarding your personal data:

To exercise any of these rights, please contact us using the contact information provided below. We will respond to your request within one month of receipt.

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyse website usage. For detailed information about the cookies we use and how to manage your cookie preferences, please refer to our Cookie Policy.

Data Security

We implement appropriate technical and organisational security measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication mechanisms
• Staff training on data protection and security practices
• Incident response procedures for data breaches

International Data Transfers

As we operate primarily within the European Union, most of your personal data is processed within the EU/EEA. When we do transfer data outside the EU/EEA, we ensure appropriate safeguards are in place, such as:

• Standard Contractual Clauses approved by the European Commission
• Adequacy decisions for countries with equivalent data protection laws
• Certification schemes and codes of conduct

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

• Update the "Last updated" date at the top of this policy
• Notify you via email or website notice for significant changes
• Obtain your consent where required by applicable law

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Contact Information

If you have any questions about this Privacy Policy, wish to exercise your data protection rights, or need to contact us regarding your personal data, please reach out to us:

If you are not satisfied with our response to your data protection concerns, you have the right to lodge a complaint with your local data protection authority.

Supervisory Authority

For data protection matters in the Netherlands, you can contact: